Meant to post this earlier-like a month ago. Here's how I schedule. First, TRY DO IT BEFORE OT, ELL, SPECIAL READING, ETC. I know most of my caseload sometime during the first week of school and get the class lists. I send an email to each teacher saying that speech scheduling will begin Monday, Tuesday, whenever.
Second, I have a template with the available time slots, usually 20-30 minute slots. Then, I make a list of the students from each teacher's room, what they'll be working on: speech sounds, vocabulary, speech and vocab and the # of x per week (translated from the IEP minutes)by each kid's name and write that information on a post it for each teacher.
Then I look at who has the most speeies. So Ms. A has 3 students, Ms. T has 8 students and so on. Whoever has the MOST students gets 1st choice of time slots. I also write inform them of this when I send the above email.
I DO tell them that groups can't be any bigger than 3, that little Frankie is IEPd for 90 minutes a week which is 3x a week and if possible, it's really nice if all speechie kids can be in a group, all vocab in another, but I gave up on homogenous grouping years ago.
Then, I put the post-it with the kids names on it on the schedule, hand it to teacher #1, tell her to choose, write the kids names in the slots and INITIAL their choice, then give it back to me. As soon as it comes back to me, I send her the times that she's picked so that she has it handy when the other areas come to call.
When it comes back to me, I sticky note it to the next teacher and repeat above.
Yes, I hand it to them while they're in class, on break, but I don't stay there while they choose. I do ask for it back asap (but in a funny, self-deprecating way). I NEVER PUT SCHEDULES IN MAILBOXES. They lose them.
So far the teachers have seen the fairness of whoever has the most gets first choice.
When OT, ELL, LD resource start to schedule, the teacher will have her speech times handy.
I am flexible with OT, ELL etc, but it really seems to help being first.
There always seems to be 2 slots each day left over for plan and lunch too.
I NEVER write my schedule in PEN! Someone will need to change their time for some reason, usually within the first 2 weeks that I've started classes. I make copies of my schedule if a teacher or principal need to see it.
I always say that my schedule is a house of cards built on shifting sand. No one gets it.
Yes, I hear 'it's been so long since we've seen you!'. Well, I had 6 IEP/IAP meetings,went to a workshop, took a PL day, took a funeral day, had the flu just like YOU, Miss Classroom teacher! But no one gets a sub for me.
I can't drink alcohol so when I get home, it's either a 1/4 xanax day, a 1/2 pill day or A WHOLE PILL day.
Hope this helps and whew..thanks for letting me vent!
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